After School Program Grants

After School Program Proposal Format

2019 Proposal Deadline

April 5, 2019


This format should only be used for an after school grant proposal.


Other academic school year programs should see our Program Grants Proposal Guidelines. Deadline: April 5, 2019


Any reports due on existing grants must be submitted before a new proposal will be considered - use the report format.


For our service area in Connecticut - click here.

Instructions: Proposals should be no more than 10 pages, not including attachments. Use 12 point Times Roman font with half inch margins at each side, and with pages numbered.  Submit ONE, unbound and unstapled proposal along with attachments. For a Q&A regarding these guidelines, click here.

Confidentiality:  The Foundation does not consider proposals received to constitute confidential information.   We may discuss grant inquiries with other funders, individuals identified within the proposal, outside experts, and other appropriate people in the community.  Information you consider to be confidential or proprietary should not be included in your proposal.  

Section 1:  Cover Page Attachment A  (one page)

Section 2:  Agency and Program Background    (one page)

  • A brief description of your organization and its capacity to conduct this program.  Indicate your experience providing after school programs to the target population.
  • Reference any past evaluations and outcomes for any youth programs that are relevant to this proposal.
  • If you are an organization serving youth, do you participate any formal network of youth serving agencies? Name the network and describe your participation. Who is your agency's current representation? How has participation in the network influenced your youth programs?

Section 3: Program Description

  • Briefly describe how you will use this grant.  For example, funding a new or existing program, or for program expansion (see program purposes)
  • Provide a concise narrative summary of your after school program, indicating the target youth populations, the communities served, and your program design.  Cover relevant features such as recruitment and outreach, daily structure, staffing levels, curricula used, school connections, and partner agencies.  What are the specific expected program and youth outcomes, indicators of success, and methods you will use to measure your work? If you use a program quality self-assessment tool (not required), tell us about it.
  • If you plan to provide homework help and/or tutoring, describe your daily schedule and staff involvement.  
  • If you plan to provide academic enrichment programs (such as theater arts or STEM activities), describe them in detail, and show how they support and reinforce learning. This should reinforce the youth outcomes you have identified.  
  • If you plan to provide incentives and/or stipends for youth,  describe them in detail, and show how they support and reinforce the youth outcomes you have identified.  

Section 4: Program Participation Targets

In this section provide an explanation for your youth enrollment and daily attendance targets as shown on the cover page.

  • We expect programs to have consistent average daily attendance as set out in the proposal, and that is compatible with staffing plans and overall budget.  What steps will you take to achieve consistent daily attendance rates?
  • For youth to benefit from after school programs, they need to attend on a regular basis.  How many youth will attend at least 50% of the days the program is open during the school year (dosage)?  What is your plan to achieve this?
  • Describe the method you will use to collect and report this information to the Foundation. 

Section 5:  Financials

  • Using the budget formatAttachment B provide a line-item budget for both the program and the amount requested in this proposal.  
  • Address how the program will continue beyond the grant period.
  • Describe the overall financial condition of your organization and explain any operating deficit or surplus that appears in the financials.

Required Attachments

  • Cover Page - Attachment A
  • Your organization's operating budget for the current fiscal year. 
  • Budget format - Attachment B
  • Most recent audited financial statements. If unable, please explain why and provide a copy of your most recent unaudied financials.
  • Provide your most recent IRS form 990. If you are not required to file IRS form 990, explain why. 
  • List of Board of Directors or Trustees
  • Include letters of support describing the partnership agreement, if any (see Section 3)

Supplemental Materials (not required)

  • Sample products from previous youth activities (no more than two)
  • Program curriculum outline
  • Previous evaluations of program performance or effectiveness

Proposals must be postmarked or hand-delivered by April 5, 2019. Hand-delivered proposals must be submitted by 5:00 pm. Proposals will not be accepted via email or fax.  Incomplete proposals will be declined outright.  A complete proposal consists of all the required attachments described above, no exceptions. Only completed proposals will receive acknowledgement of receipt via email to contact person indicated on the cover page. Any outstanding reports due on existing grants must be submitted before a new proposal will be considered (use the report format).

Any questions contact Maria Sanchez, Director of Grantmaking and Community Investment at (860)827-2556 or email at

Mail or hand-deliver your proposal to:
American Savings Foundation
185 Main Street
New Britain, CT 06051
(860) 827-2556